Hello Robin, thank you for speaking with us today in honor of Women’s History Month. We are excited to get to know you and learn more about your 30+ years in the district.
You currently work as the Facility Records Manager for the Facility Information Systems Team / Facility Records – and you manage the Facility Records for the district, including overseeing the TRIRIGA database locations table – can you explain for our readers a little bit more about what that work looks like on a day to day basis? How does facility record keeping improve our schools?
Our group manages and maintains the district’s blueprints and location information. About 4-5 years ago, we completed scans of all blueprints (record documents, as of today approximately 550,000 files) and now work completely with electronic plans. These plans are from all types of projects that are done at our buildings; from New Builds, Renovations, Remodels and Upgrades – just to name a few. With a district of 186 owned buildings, 8 leased buildings, and programs with 20 owned and leased buildings, it’s a lot of plans.
We pull information from these record documents, upload it into the IWMS system (integrated workplace management system) the TRIRIGA database, and associate the information records with electronic CAD files (floor plans).
Users are then able to see and share reports, graphics, and other types of information with entities working with the district or in the district. The IWMS system is constantly changing, a live database.
An example of how we use this data is: When the district went into COVID mode, one of our primary areas of focus were sufficient and safe nursing areas. We were able to provide information based on nursing stations- we could locate and show where they were located in the buildings- if buildings didn’t have a designated nurse station we could identify this. We could easily identify if they had restrooms within, next to, or adjacent to the nursing stations. This helped the construction teams quickly assess the district and know which buildings needed renovations, which buildings needed to shuffle rooms to make it work, etc…
We’ve also been able to provide information for the current Master Planning Project. Basically, we provide the foundation base information as it pertains to current and future growth of the district. I can share a comment that came from the company doing the Master Planning, (not sure of the exact words, but they were so kind in telling me they have worked with many large corporations and groups, and they shared what a nice surprise it is to have information so well organized and up to date, and how much they appreciated what we had to share, that it would make their jobs so much easier.)