Policies and Procedures

Policy BID/BIE- Board Fiscal Policy Board Member Compensation and Expenses/Liability


Board members shall receive no compensation for their services. However, upon submitting vouchers and supporting bills for expenses incurred in carrying out specific services previously authorized by the Board, Board members may be reimbursed from district funds.

The expenses for which a Board member may be reimbursed include those as follows:

* Routine expenditures related to Board duties shall be defined as expenses related to DPS business, including: mileage, meals of Board membersand those related to DPS business, telephone calls, conference-related travel (hotel, meals, registrations, transportation), responses to constituent mail, and other documented, related costs.

* All non-routine and/or non-budgeted expenditures must be pre-approved bythe President of the Board, who is responsible for approved repaymentof Board expenditures.

* Pre-issued trip-related funds must be documented and moneys not expended, returned to the district. Clear within 30 days.

* Spouse and guest costs will not be reimbursed by the district unless the spouse or guests are required to be in attendance as a matter of protocol.

* District telephone (private line) may be installed in each Board member's home for the purpose of conducting district business. Only long-distance calls related directly to Board business are paid by the district, other are to be reimbursed by the Board member.

* Individual/Board subscriptions and memberships, from and in education-related institutions, will be paid by the district.

* Child care necessary for attendance at Board meetings and other Board-related functions.

Expense forms shall be submitted at the beginning of the next month for the prior month's expenses. Expense forms shall be reviewed and signed by the President of the Board before being forwarded for payment. Whenever possible, expense forms shall be accompanied by appropriate receipts.

The Board shall purchase liability insurance and errors-and-omissions insurance to protect its members individually and collectively for claims made against them as a result of their membership on the Board.

Adopted: February 17, 1994
Revised: January 2002

LEGAL REFS.: C.R.S. 22-32-104 (5)
C.R.S. 22-32-110 (1)(n),(u),(4)
C.R.S. 24-10-102 et seq.
C.R.S. 24-18-104 (3)(d),(e)

CROSS REF.: EI, Insurance Management

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